Bottom Line on WWATS Rally and Hunts
Well the WWATS Rally was a hugh success and all left very happy with all the weekend events. We met new folks in various hobbies and did address several issues as to our public lands problems we are experiencing.
All hunts seem to be well planned and carried out, but I had a serious lack of help. As I would start a activity, I would have to run back to my cabin and load up the prizes for that activity and run back to the main tent and spread them out to award to those finding the tokens. It seem everyone was participating in the events, thus leaving me with no one to help me with this task. So I ran myself to death for 3 days. We only had two board members able to attend besides myself, Larry Armstrong who was sick all the time he was there and Jim Fariello which did all the photos for the event and will be posted in a few weeks on the website when he returns home to send them to our webmaster. I had no one to run our fundraisers, which was WWATS only income at the event, except for a few of my friends like Larry Vickers, Dave & Kelene Totzke and Tom McWillie that took time out from their fun to help me with the fundraisers and registrations when they could. I recieved a lot of support in planting the fields for the next event from many that attended.
Our two metal detectors we used for Fundraisers and our 50/50 raffle only cleared $550.00. This number should of been triple that, minimium. We did have a serious storm Friday night with large hail that cause many of our locals and new folks to the hobby to backout from coming to the event. We still had some 200 folks entered in the Open Free Hunt Sat. morning however.
So the bottom line is:
I was able to pay the landower for the $150.00 cleaning fee to clean his own port-a-johns and the $70.00 for sandwiches and drinks for the workers that helped us take down and pack up the 60X90 tent from the donations given to me during event from several generous folks. That still leaves us with the profit we made on the fundraisers of $550.00 to be used to incorporate and gain our tax status, which I will be checking on during the next few weeks.
I have a total of $807.84 in receipts for items needed for the event that has not been paid and we have no funds to pay for those receipts. Also, not mentioned time lose from work or travel expenses, I and my wife donated $1881.00 my cost of prizes and coins for the event.
Many folks did donate and that is what made this event possible, however, we need to look at other possibles for next year. It is too expensive for any one or two individuals to absorb. Possibly a Rally Fee of $5.00 per person or $10.00 per family for the weekend would be in order. This landowner was too high in cost and nickel--dime you to death. However, he did supply 11 bar-b-que briskets at no charge for our Friday night cookout. Then again, I save him a cabin that I found on fire on Wednesday night from burning to the ground if I had not happen upon it, it had minimium damage because I found it in time. I would think that would justify a few briskets and the cleaning cost of his port-a-johns, but I guess he didn't feel that way.
This site was forced due to the fact we found out the orginal event site in Georgia was not to be trusted. So I had little time to shop around. I have already started shopping around for next years 2005 site and have a good possible at lower cost in Antlers, Oklahoma, will let you know. I will be sending Al our treasurer, the reciepts and total of income so to do an offical report for us all, shortly.
Thank you for your help and support, everyone had a great time and are very excited about the WWATS Rally next year. Keith Wills, President